How to Migrate Zoho Mail to Office 365

Learn How to Perform Seamless Zoho to Office 365 Migration

Zoho Mail has completely changed the way consumers interact with businesses. In such a short span of time it has convinced many users to join via Zoho email client. But when Zoho mail users search for any business utility that can connect with the digital age then users feel the need to migrate Zoho mail to Office 365 which is a better option.

As it provides complete business integrity for the Microsoft 365 account holder to manage and grow across multiple platforms. It will help the user to get all the important data of his email account in Microsoft Office 365 account. In this article we will cover the points which will help the user for this migration. Tracking any type of data and managing data items on the cloud makes the process more important and profitable. Therefore, the need for migration becomes important in the business sector.

Reasons Behind Zoho to Office 365 Migration

Zoho being a new product in the marketplace does not have any resources to understand the needs of the customers. Due to limited features in Zoho application, users need to migrate their data to Office 365. It is not important to switch only the platform but it is equally important to get the entire data item like emails, attachments etc. There are some major reasons, why a user needs to transfer Zoho Mail to Microsoft 365:

Difficulty in handling large Files - Account processing slows down with increasing email and other data items in the Zoho system. On the other hand the internal structure of Office 365 is so advanced that they can accommodate a large file format with number of attachments.

The Zoho Book Problems -Zoho Books is used to solve business accounting challenges, its unique features like GST calculation has attracted many customers but this application is of no use if it does not integrate with mail. Microsoft 365 provides integration of your applications with all your entities.

Zoho Poor Data Management -Event planning and other data management is also not good enough. Calendar data is never attached to or synced with emails to check schedules. On the other hand, O365 provides all these features in its suite of in-built applications.

5 Easy Steps to Migrate Zoho Mail to Office 365

Step 1. Download, Install and Launch Software on PC.

Step 2. From Workload Opt IMAP & Office 365 Platfrom.

Step 3. Login & Validate with Source & Destination Account.

Step 4. Create User Mapping & Validate Permissions.

Step 5. Select Required User Accounts & Hit Start.

If you want to skip the hassle and migrate the Zoho mailboxes to Microsoft 365 in minutes then you can use this software and follow the above steps accordingly.

There is a manual way through which a user can easily migrate Zoho Mail to Office 365 account. However, a user must go through with two workarounds, first it is required to export the Zoho mail emails into O365 supported format. Then, just import the resultant file into desired Microsoft Office 365 account.

Stage 1. Configuration of Zoho Account in Outlook

First step is to extract the Zoho files into Microsoft 365 supported file format, for this, follow the below steps-

Open MS Outlook of any version > Select File > Add Account.
In case, of Outlook 2016, 2019, or 2021 just enter your email address and click Connect.
But, for Outlook 2013 or below, enter your name, email address, and password, and click Next icon.
If in case, it is prompted then enter your password again, then choose OK > Finish to start using your Zoho email account.
Now, once all the Zoho emails are completely accessible, then, choose Open & Export > Import/Export.
After this, choose Export to a file > Next > Outlook Data File (.pst)> Next.
Select the Zoho email account to export (data for one account can be extracted at a time).
Click on the Browse icon to select the location path to save the output file, enter a file name, and choose OK, and choose Finish.

Stage 2. Transfer All Zoho Emails into Office 365

Now, to migrate you Zoho to Office 365 account, you need to configure the O365 account in Outlook by following the above steps till 4.
After that, there is a need to import the file that you have extracted before and that is containing Zoho emails.
So, Open MS Outlook of any version > Select File > Open & Export > Import/Export option, it will take you to the Import/Export wizard.
Here, tap on the Import from another program or file, mouse-click the Next.
And select Outlook Data File (.pst) > Next icon.
To access the file, just browse to the .pst file you want to transfer to Office 365, tap Next and choose the required mailbox from dropdown. Finally, tap Finish. This is how you can view all the Zoho mail emails into Microsoft 365 account.

Related article: How to Export Zoho Contacts to Outlook?

Limitation of Manual Method in Performing Zoho to Office 365 Migration

This manual method contains some limitation that are listed as:

Before proceeding further, you need to have Outlook for desktop installed on your computer.

Configuring Zoho Mail in Outlook can be time taking and requires technical knowledge.

If the Zoho mailbox account is too large, then it can take days to weeks to sync the data to Outlook.

After performing all the required steps, there is still a chance of data and attachments loss.

You can not migrate more than a single account at once if you follow the manual method, and this is one of the biggest limitations if you follow the manual method.

Therefore, to avoid these above-mentioned restrictions in migrating to Microsoft Office 365 from Zoho, it is suggested that users make use of any other method or specialized tool.

Our Recommendation

Quick & Hassle Free Way to Migrate Zoho Emails to Office 365

For all those users who want to go for quick and secure migration, then this SysTools Zoho to Office 365 migration tool is the best. As this software is already tried and tested by top tech professionals. Along with instant migration, this tool facilitates users with a number of features that help them optimize the process. Let's look at some of the features of the tool below:

Concurrent Migration: All those users who are looking for a solution to migrate Zoho mail to Office 365, then this tool is the best as it provides the facility to migrate multiple email accounts in one go. Here, the user can import only the required users and perform migration of multiple accounts at once.
Prevent Duplication: This tool is much better to use for migrating emails from Zoho to O365 as it prevents any email duplicates. This solution provides a delta migration feature that helps migrate only new emails to the destination account.