SharePoint Online Migration

SharePoint Online Tenant to Tenant Migration Explained

Microsoft SharePoint is a web browser-based document management and collaboration application/ platform that allows groups to make a password protected-centralized space for document sharing. SharePoint Online tenant to tenant migration is a trending topic nowadays. Therefore, users are quite concerned about it as they aren't aware of the right method.

In this page, we will be discussing the ways to migrate SharePoint Online to another tenant, its reasons, challenges & other important factors.

Queries to Migrate SharePoint Online to Another Tenant

Before we learn about various methods to migrate Sharepoint Online from one to another tenant. Let us consider the following user queries that support the need for such migration. The following are the user queries collected from various forum sites:

These are just two out of a million queries that users ask to get their desired results. Well, as users explained here a bit. We need to dive deeper & understand the needs that let users take such a decision. Evidently, this can help us take a wise decision.

SharePoint Online Tenant to Tenant Migration Critical Reasons to Understand

SharePoint is the most popular application choice of businesses and one of the best-selling products of Microsoft 365. There can be plenty of reasons for this task as per users & organizations. Let’s go through them to understand the crux of the matter.

  • Brand Merger: Whenever two or more companies merge together to form a new brand, there is a high chance that they will make major changes in the organization & thus to keep the data together, SharePoint cross-tenant migration of one of them.
  • Brand Acquisition: In case a brand acquisition happens & Company A buys Company B, they will most probably like to get the data & communication on the same level. Therefore, they need to simply migrate SharePoint data as well.
  • Brand Divestiture: Just like merger & acquisition, brand divestiture is also one of the major reasons why an organization plans tenant to tenant SharePoint migration operation. The subsidiary business that became independent, has to migrate the data.
  • Rebranding: Now, in the case of rebranding as well, when brands need to perform the migration. However, it depends that whether they want to perform the inter-tenant migration or the intra-tenant migration of SharePoint.
  • Change in Subscription: Last but not least, when any organization upgrades to a better or more advanced subscription of SharePoint, they need to migrate the data to a new tenant. Similarly, in case of a subscription downgrade, migration is necessary.

Planning the Migration - Stage #1

The very step for users is to build a robust strategy & plan everything out. Without a proper strategy, this entire task is full of risks & challenges that can provide users with the nightmare of a lifetime. Here, users need to take care of the following factors:

  • Decide if the migration is going to be Inter-tenant or Intra-tenant. This means users need to decide if they are going to migrate the data into the same tenant or a different one.
  • Plan to decide on which workloads are the final that users need to pick for the migration task. Evaluating the data in the source tenant is a great initiative to take a wise decision here.
  • Considering the number of accounts in scope is also another crucial factor to understand for SharePoint Online tenant to tenant migration initially.
  • Tracking the statistics of various existing projects to understand whether is it really compulsory to migrate the data or not. This stage is the positive stage where users can freely take any decision based on multiple factors.

Resource Assessment - Stage #2

The second stage is one of the most crucial phases for users to eliminate all the risk factors. Prior to the migration process, it is essential for users to simply understand if the source & destination tenants are ready for this task or not. Their configuration should be checked carefully along with several other factors.

Perform any required updates if available before the commencement of the tenant to tenant SharePoint migration. This is the best way users can make sure that they won’t face any issues. Moreover, communicate with the staff & train them for the upcoming changes.

Tool & Technique Selection - Stage #3

To migrate SharePoint Online to another tenant safely, users need to make the most important decision. This decision is about the tool & technique of the entire project. The market is full of fake solutions as well. Therefore, users need to select the ideal solution very carefully.

As there is no reliable manual solution available for this task, the technique here for Office 365 SharePoint tenant to tenant migration is going to be automated.

Now, the automated technique requires an automated solution that SysTools provides if we believe experts. As per experts, this solution is full of advanced features & ultimate data security capabilities. We will try the tool in further sections as well. However, let us finish with the stages first.

Running A Pilot Project - Stage #4

Before we dive directly into the mainstream task, it’s really important for users to test their preparations. This is exactly why users need to run a pilot project for SharePoint Online tenant to tenant migration tasks.

Set up an environment replicating the exact situations of the actual migration process. Run the migration & look for the metrics here. Here, users can find the loopholes present & fix them before the deadline.

In addition, this way, users can get an estimated idea of how long the actual task will take to provide the desired results. Several confusions can be eliminated in this phase.

Execute & Track Migration - Stage #5

This is the stage to migrate SharePoint Online to another tenant just exactly as planned. Make sure there is no disturbance to the primary task & keep an eye on the statistics. Track your migration at all times for a smooth experience. In case of a failure or any issue, try to find the loopholes quickly & come up with a backup solution.

Also, generate a status report to evaluate the expectations with the actual results later.

The Post Migration Checks - Stage #6

At last, once all the migration is complete, it’s time for users to make some post-migration checks. These are really important for Office 365 SharePoint tenant to tenant migration as they help users to match their expectations with reality.

Below are the following checks:

  • Check if all the data is migrated or not.
  • Look for any errors in the destination tenant.
  • Check for all the settings, permissions, workflows, customizations, etc.
  • Let users work on the new environment & also take their reviews for the same.

SharePoint Online Tenant to Tenant Migration with the Best Tool

As we discussed above, there are various solutions available in the market. However, not all of them are worth trying. This is why based on Microsoft’s MVPs & industry experts, trust SysTools SharePoint Online Migration Tool for an error-free experience.

This tried & tested solution is tried & tested by various, industry experts, MVPs, as well as users. Everyone praised the solution for its unique capabilities & advanced features. Let’s have a look at the advanced features of this tool for a tenant to tenant SharePoint migration safely.

  • SharePoint to SharePoint Site migration.
  • Migrates sites, Document library & Generic lists.
  • Batch & Bulk migration capabilities with date filter.
  • Tracking the migration process eliminates loopholes.
  • Mapping permission settings is now easier with the tool.
  • Delta migration, Report generation, Windows compatibility etc.

In case, users are having SharePoint On-Premise, they can use SysTools SharePoint Organiser Tool .

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Migrate SharePoint Online to Another Tenant Step by Step

Prerequisites for the Project

Step-1. Launch the Tool in your system & activate the license key.


Step-2. Select Office 365 as Source & Destination accounts for the migration.

select Office 365

Step-3. Enable the Sites checkbox under the Workload Selection window.

enable Sites

Step-4. Set the Date Filter to migrate data from a specific time period.

date filter

Step-5. Enter Source Admin Email ID and Application ID & Validate them.

enter source ID

Step-6. Enter the Credentials for the Destination account & Validate them.

destination ID

Step-7. Map Users from source to destination and Validate them as well.

map users

Step-8. Also, Map Sites of SharePoint as well & then Hit the Validate button.

map sites

Step-9. Hit the Start Migration button for tenant to tenant SharePoint migration.

Start Migration

Step-10. Finally, Generate Reports for the post-migration checks using the software.

download reports

SharePoint Online Tenant to Tenant Migration Challenges

There are several challenges present for users in this migration task of SharePoint Online platform. Let’s go through some of the major ones to understand what these challenges are.

Now, apart from these challenges, there are plenty of others. However, if users follow the above-mentioned step-by-step guide, they can easily counter all these challenges & get their desired results.


Based on the problems faced by Office 365 users, we have suggested one solution that a user can use for SharePoint Online tenant to tenant migration without any hassles. As there is no manual procedure available for the same, a user can go for any of the available third-party solutions that experts recommend. SysTools is indeed one of the most trusted as well as user-rated software in this case. This tool also supports several other types of migration as well. Evidently, users can utilize it according to their requirements.

Frequently Asked Questions

What is the difference between SharePoint and SharePoint Online?

The two have almost the same features but there are a few differences between the two. In the case of SharePoint On-Premises, the data is stored in the data center of the organization; whereas in the case of SharePoint Online, the data is kept in Microsoft data centers & managed by the MS administrators. SharePoint Online / Office 365 has also missed a few features of SharePoint for eg, faceted navigation and cross-site publishing feature. The Content Search Web Part is unavailable. Also, some key BI (Business Intelligence) features like Scorecards, Dashboards, and PerformancePoint are not available. However, SharePoint Online comes with new exciting features based on today’s requirements of a user.

What is the Collaboration feature provided by SharePoint?

This feature allows team members to stay connected in the complete project’s life cycle. It also helps in increasing the productivity and connectivity of an organization. A user can share anything over SharePoint like arrange meetings, discuss events, tasks, etc.

Can I export O365 complete data using this automated approach?

Yes, you can export all data from Office 365 to Microsoft SharePoint using this approach.

Does Microsoft support tenant to tenant migration?

Yes, Microsoft does support the tenant to tenant migration of SharePoint Online & Office 365 platforms. Users must follow the guidelines & all prerequisites.