How to Export Calendar from Outlook 365? Step By Step

Published By Mohit Kumar Jha

Approved By Admin

Published On July 21st, 2025

Reading Time 5 Minutes Reading

Wanna know how to export calendars from Outlook 365? Read this article to find out the ways to do it. In addition, explore the reasons for saving Outlook 365 calendars.

The Outlook 365 application that comes with Microsoft 365. When you purchase the Office 365 subscription, you will get many Microsoft products like Outlook, Word, Excel, and other services. Not only the applications, but it also provides you with many features to maintain your calendars. Such as scheduling events & meetings, shared calendars, multiple calendars, integration with Microsoft 365, offline access, mobile support, export & import options, etc.

But, along with organizing calendars, users also need to save their Outlook 365 calendars. The reasons behind this are explained below.

My most work-related events, appointments, and reminders are on the Outlook 365 calendar. But I am worried that I might lose my data if something happens to my account. So, I am asking you, is there any way to export and save Outlook 365 calendar? Please, it’s urgent!

Advantages of Exporting Calendar from Outlook 365

Having your calendar data outside the application gives you so many benefits. Such as.

• Important calendar events, meetings, and other data which is very important for you. Therefore, exporting the calendar helps to back up your crucial data.
• When you need to access your Outlook 365 calendars. You must have a proper internet connection. But by downloading it you can easily access it offline.
• You are switching to another computer or changing to other services. In that case, you have to save the data to access it in another place.
• File formats like ICS or CSV are used to store calendar data. This way you can easily share them with others or import them into another calendar application.

There are many other benefits of saving your Outlook 365 calendars. But you now know why users need to get their calendars. So, let’s see the ways to export calendars from Outlook 365.

Save Calendars from Outlook 365 by the Import/Export Option

In the program, there is a built-in export option to save your calendar data. By going through the steps below, you can easily get your information.

1. First of all, open your Outlook desktop that is automatically connected to Office 365.
2. Then, go to the File option, click on the Open & Export button.
3. Select Import/Export, then choose the Export to a file button.
4. You can either choose the CSV or PST option to save the calendar items. Browse a location, then export your data.

Use Outlook on Web to Download Outlook 365 calendar

Not only the desktop version, but you can also export calendars from the web version of Outlook. In this, you generate the link of your exported file and download it. Below are the proper steps for this method.

1. First, log in to Outlook Web using the Office 365 credentials.
2. Open the Calendar view option, then go to the settings.
3. Select the Calendar option and click the Shared calendars option.
4. Choose the calendar, set the permissions, and hit the Publish button.
5. Download the ICS link and get your file.

These are the manual ways to get your Outlook 365 calendars. They are free to use. However, when it comes to exporting multiple calendars. Then, it can be difficult for you. Also, some users may have issues accessing their data or may lose some of it during the process. In that case, professional software would be a great option.

Related: How to Migrate Shared Mailbox to Office 365?

Professionally Export Calendar from Outlook 365

If you are having problems manually saving your Outlook 365 calendar. Then, you can use SysTools Office 365 Export Tool, a professional tool that can easily and directly save your complete calendars from your Outlook 365. This utility exports Office 365 data in PST format so that you can easily access it without configuring your account.   It is much easier to download the wizard on your Windows OS machine, including the latest as well as older versions.

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Steps to Download Outlook 365 Calendars

1. First of all, download the software on your device and open it.
2. Click on the Microsoft 365 option from the source, then select the File System as the destination.
3. Choose the Calendar option. Apply date filter just in case you need selective data to export.
4. In source tab, provide the email address of your admin account and application ID.
5. Validate the information you have given, then grant the permission.
6. Provide a destination location where you want your calendar file to be located.
7. Now, provide the user account from the Fetch Users or Import Users options.
8. Select the user account that you want to save your file. Validate the user. Lastly, click on the export option.

Also Read: How to Upload PST to Office 365 without Outlook?

Conclusion

Hence, these are the three different ways to export a calendar from Outlook 365. In this, I have explained the benefits of saving your calendars. Then, provide manual and professional ways to save your data. I explained each method with proper steps, so it is easy to follow.