Cancel Zoho Mail: Complete Guide
In this article, I will share the correct way to perform the deletion. I will also going to explain how to close Zoho Mail account properly while protecting important emails and business data.
Why I Decided to Cancel Zoho Mail
Before I explain how to cancel Zoho Mail, it is important for you to know why deletion is the only option left for me. Zoho Mail is reliable and secure email client for many years now, but my professional requirement changed while growing in my career. I need the requirement of advanced tools more storage flexibility. It is getting a hard task to maintain multiple accounts that’s the reason I chose to close Zoho Mail account permanently.
Another reason is cost-cutting as it is not worth paying for a service which is not fit my requirements. I have pre-planned before making a major change to get the best result. We will discuss this in this article.
Also Read: Yahoo Mail Storage Limit
Important Things to Do Before Cancelling Zoho Mail
Preparation plays a vital role before you cancel Zoho Mail. If this is missed, users may lose their important data. Here is what I personally followed:
- Check all the important emails and folders for any duplication and rename the folder
- All the shared mailboxes and admin-level data need to be verified
- Note all the connected services with that particular Zoho account
- A clear plan needs to be made to close Zoho Mail account without any hassle
By keeping these points in my you will get the process done quickly and stress-free.
Related Guide: How to Download Emails from Yahoo
Backing Up Emails Before You Cancel Zoho Mail
Backing up emails is very important before cancelling your Zoho Mail account in order to avoid data loss. Once you submit the deletion request and your email is deleted then there is no way to go back. I have used the manual method but it comes with limitations so I prefer a professional and reliable tool, the SysTools Zoho Mail Backup Tool which helps users in downloading emails in multiple formats like PST, PDF, MSG, EML, and MBOX.
Folder structure remains intact and saves time, and the whole process is automated so there is no need for any manual work. Securing email data give a extra layer of protection and user felt confident to close Zoho Mail accounts without losing data.
How to Cancel Zoho Mail Account Step by Step
Here are the steps that I follow to in order to cancel my Zoho Mail safely:
- Successfully log in to Zoho Mail Admin Console
- Open the subscription settings
- Remove all the users and email addresses linked to the domain
- Cancel all the active plans and services
- Submit the request to close Zoho Mail account
Once you are done with the steps, Zoho asks for confirmation a couple of times which is helpful. It makes sure that the user doesn’t accidentally delete the account.
Additional Resource: Import Yahoo Email to Gmail
What Happens After You Close Zoho Mail Account
This is the question asked by many users as they want to be doubly sure if they are not losing any data. Based on my experience here what is going to happen:
- User is unable to access emails
- Admin data will be unavailable
- Domains linked to Zoho Mail will be released
- There is no option to recover the account after the grace period
This is the reason I was explaining from the start that every user needs to have a plan before planning the cancellation. Once you submit the request to close Zoho Mail account than recovery is next to impossible. Zoho officially shared the cancellation process and I appreciated the transparency.
Cancel Zoho Mail for Free vs Paid Accounts
The steps to delete Zoho Mail are slightly different as it varies according to Paid or free user. I have a paid plan so it is important for me to cancel the subscription first. Free users can close Zoho Mail account directly from the control panel. Here are the key points for the paid users:
- It is required to cancel the subscription first
- Once the subscription get end the billing cycle stops automatically
- There is no refund for the unused time
Common Mistakes to Avoid While Cancelling Zoho Mail
While helping users cancel their Zoho Mail accounts, I have seen that most of them were making the same common mistakes that need to be avoided. Here are some of them:
- Cancelling the account quickly without backing up important folders or emails
- Avoiding shared inboxes
- Overlooking the admin responsibilities
- Not notifying team members and the important client prior
- Without preparation rushing to close Zoho Mail account
By avoiding these mistakes user get a smooth and secure process in cancelling the account.
Is it Safe to Cancel Zoho Mail for Business Users
Based on my experience, it is a safe decision for business users as well to cancel their business accounts. Businesses require compliance so it is important to keep a backup of these before they close Zoho account.
If you manage multiple users, make sure that you have exported all the mailboxes and domains are checked thoroughly before proceeding to cancel Zoho Mail.
Author’s Verdict
Cancelling an email service is an important decision one can make. Taking time and planning carefully is required before stepping ahead. It is always important to back up emails using a professional and reliable tool that we have discussed above to cancel Zoho Mail.
If you are sure that Zoho Mail no longer fits your needs. Then following a structured process can help you to close Zoho Mail account with confidence.
FAQs
Q. Is there a way to recover a deleted Zoho Mail account?
No, there is no way to recover the account after deletion.
Q. Is it possible for the free user to cancel the Zoho Mail easily?
Yes, free users can close Zoho Mail account directly from the control panel.
Q. Is it important to back up emails before deleting the account?
Yes, it is important to take backup emails because by doing this you will not lose your data.
Q. Will shared mailboxes get deleted automatically once I cancel Zoho Mail account?
Yes, it is true that all shared and user mailboxes get deleted when you close Zoho Mail account.