Merge Two Google Workspace Accounts: Step-by-Step Admin Guide

If you need to merge two Google Workspace accounts, there’s no built-in tool to do it automatically. Don’t worry, here I’m going to explain everything you need to know about the merging process.

Can You Combine Google Workspace Accounts?

Technically, Google doesn’t offer a direct “merge” option for Google Workspace accounts. But don’t worry. You can achieve a full functional merge by migrating:

• Emails
• Calendars
• Contacts
• Drive files
• Users
• Google Groups and Shared Drives (if applicable)

Plan carefully. A Google Workspace merge involves both technical steps and user communication.

Pre-Migration Checklist to Merge Two Google Workspace Accounts Effortlessly

Before diving in, I made sure I had the following in place:

• Admin access to both source and destination domains
• Full backup of all data
• Communication plan for affected users
• A list of users, groups, and shared drives to migrate

How to Combine Google Workspace Accounts?

Here are the step-by-step instructions and methods that I used to merge G Suite accounts:

Step 1. Set up Destination Location

In the destination Google Workspace:

• Go to Admin Console > Directory > Users
• Create new users that mirror those in the source account
• Assign appropriate licenses

I used a CSV file and Google’s bulk upload tool to create users in one go.

Step 2. Migrate Emails with Google Workspace Migration Tool (GWMME)

I read this Google’s official article that recommends GWMME to merge two Google Workspace accounts. Here are the steps:

1. Run the tool on a Windows PC.
2. Log in with admin credentials
3. Choose IMAP to Google Workspace if both accounts are Gmail-based
4. Enter source credentials and destination user mappings
5. Migrate emails batch-wise 

GWMME allows migrating mail only, not contacts, calendar, or Drive.

Step 3. Transfer Google Drive Files

You have three main options here:

Option 1: Transfer Google Drive Using GAM

I followed the official GAM Wiki to transfer Google Drive ownership using command-line scripts for multiple users.

• Install GAM, and authorise GAM with admin:
  gam oauth create

1. Run command:
   gam user sourceaccount@domain.com transfer drive destinationaccount@domain.com

Option 2. Google Takeout (Manual Export/Import)

1. Open https://takeout.google.com
2. Deselect all > Select Drive
3. Click Next step
4. Choose: Export once, .zip, send via email
5. Click Create export
6. Download the .zip when ready
7. Sign in to the destination account > Upload files to Drive

Option 3. Use Shared Drives

1. Create a Shared Drive in the destination account
2. Add the source user as Manager
3. Source user: Move files from My Drive to Shared Drive
4. Destination user: Access files from the Shared Drive or move to My Drive
5. Remove the source user after the transfer is verified

When you completely merge two Google Workspace accounts if the source domain will no longer be in use, remove it. 

Step 4. Set Up Email Forwarding (Temporary)

Until everyone’s fully transitioned, I set up forwarding from old users to their new inbox:

Admin Console > Users > Gmail Settings > Forwarding Address

Step 5. Migrate Google Groups and Shared Drives

If using Google Groups:

• Recreate them manually in the new Workspace
• Re-add members

For Shared Drives:

• Use Google Drive API or GAM to transfer ownership
• Reassign shared drive permissions

How to Merge Two Google Workspace Accounts Automatically?

If you don’t want to go through the manual steps or deal with tools like GWMME or GAM, there is a simpler option, i.e., SysTools G Suite Migrator. It handles email, contacts, calendars, and Drive files simultaneously. 

When Should You Use It?

• If you’re merging more than a few users
• If you want minimal downtime and full data integrity
• If you’re not confident using command-line tools like GAM
• If your organisation demands reporting and compliance logs

You can learn more about the tool and download a free trial from the official site.

How I Used It to Merge Two Google Workspace Accounts?

Here’s how I used this solution for merging G Suite accounts:

• Step 1. Open the solution, and select G Suite as both source & target platforms.
• Step 2. Choose the data to migrate, and use the Date Filter for specific content migration.
• Step 3. On the same screen, two more options are available, i.e., Migrate document permission & Use Group mapping. Select them if needed.
• Step 4. Provide Admin Email, Service Account ID, and Certificate File for both source and target platforms.
• Step 5. For user mapping, opt for Fetch Users, Import Users, or Download Template. 
• Step 6. After validating every permission, hit the Start Migration button.

Post-Migration Tasks I Recommend

After migration, here’s what I always do:

• Test every migrated account
• Inform users to check Drive, Gmail, Calendar
• Update DNS records (MX, SPF, DKIM, DMARC)
• Reassign mobile devices using Endpoint Management
• Back up everything again

Author’s Verdict

All these solutions and step-by-step instructions help you effortlessly merge two Google Workspace accounts in one go. You can opt for any of them confidently, as all are tested by me. Remember to take a backup of all the data before merging, so you don’t need to worry if anything goes wrong.