Microsoft 365 to Google Workspace Migration Step-by-Step Guide

Many organizations, small, medium, or large, perform a Microsoft 365 to Google Workspace Migration for several reasons. But the process is not as easy as it seems, as you have to move multiple user accounts, handle large datasets, and manage the security. That’s why, in this blog I will share with you simple ways to migrate Microsoft 365 to Google Workspae with proper steps.

Microsoft 365 and Google Workspace are both popular platforms for managing your communication, productivity, and collaboration. However, due to some circumstances, the business has to switch its platforms. Before going through the process of migration, let’s see the reasons to shift from Microsoft 365 to Google Workspace.

Reasons Users Want to Migrate from Office 365 to G Suite

The reasons many are moving to Google Workspace from Microsoft 365 are that it is easy to use. Its minimalist and intuitive interface makes work smoother. There are other factors as well.

One of the main advantages of Google Workspace over Microsoft 365 is real-time collaboration. Users can easily share their Docs, Sheets, and Slides with their team members via a sharing link. Other members can also co-author the same documents.
Many people use Google’s tools in school and professional life. Therefore, Google becomes a preference for most users. That’s why they still want to work with Google Workspace.
The entire Google Workspace product runs in a web browser. Which is much easier to access from anywhere at any time. If also faster to do the work as it requires low processing power and slow internet connections.
Google also has mobile apps, which make it easier to work with your account even if you don’t have your desktop.
The price of Google Workspace is lower than the Microsoft 365 license and plans. So, some move to the G Suite from Office 365 due to the cost cut.
Mergers and acquisitions of companies are also be the reasons to migrate from Microsoft 365 to G Suite.

With these reasons may want to switch and move their data. But it is not easy to simply move the accounts. You must also consider the several points that I am going to mention below.

Prerequisites Before Transferring Office 365 to Google Workspace

It is important to know what you need before the migration process so that you can easily move your data without any issues. Therefore, below are the prerequisites that you must follow.

First of all, you must have admin access to both Microsoft 365 and Google Workspace. If you are not the administrator, then you must request permission from the admin.
Create all user accounts in Google Workspace before the process so that you can move your data.
If you need to, you also need to prepare a CSV file that maps your current Microsoft email address to the new G Suite addresses.
Make sure that all the target Google account has active license and the services of Gmail and Google Calendar must be on.
From the Exchange Admin Center, assign ApplicationImpersonation and View only Configuration roles to the admin account. This helps the Google tools to access the user mailboxes.
Enable IMAP access for both Microsoft 365 and Google Workspace if you are using the IMAP migration method.
If you enable Multi-Factor Authentication on a user, generate app passwords or OAuth authentication for the connection.
The domain must be properly verified in Google Workspace.
Make sure that the network allows outbound traffic on TCP port 443 and TCP port 993.
Before migrating your account, take a full backup of your Microsoft 365 data.

When it comes to migration, there are manual methods that you can use. IMAP migration, GWSMO, individually move ICS file, and many more. These methods are simple to use and free, but cause you so many issues that many organizations have difficulty.

Issues with Manual Microsoft 365 to Google Workspace Migration

Every time you migrate your account manually, you only transfer the data. Other attributes like sharing permissions, version history, original timestamps, and internal comments do not fully transfer.
Certain file formats or attachments in Microsoft cannot be fully moved to Google Workspace. Because both offer different file formats.
In Calendar migration, recurring events, shared calendar permissions, and specific settings are often ignored.
Google enforces API Throttling, where high-volume migrations can trigger 403 or 503 error codes.
Manual methods are not suitable for large data migration. This is one of the main restrictions of transferring the data.
Manual process is also time-consuming when you are moving bulk data by hand.

Therefore, manual methods are suitable for individual users. Whereas professional users or companies need a reliable and secure solution to move the data.

Best Solution for Microsoft 365 to Google Workspace Migration

There are more than one approach that can perform this migration task. Users can try applications such as M365 to Google Workspace Migration Tool and Data Migration Service.

The software provided by Office 365 to G Suite Migrator is an automated solution that can easily do the data migration from Microsoft 365 to G Suite. This tool will help you to transfer your data within a fraction of seconds. This tool will help you to transfer your data within a fraction of seconds. This software provides so many features that help users to migrate from M365 to Google Suite effortlessly.

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Know the Best Features of the Automated Software

Apart from data migration, the suggested automated software provide additional features, these are:

The tool provides Date Filter option with that user can select the data items of specific date range.
The Concurrent Migration feature to set the maximum number of users migrating concurrent per project.
At a time it can move multiple Office 365 mailboxes to G Suite.
This software can transfer document-level permissions from source to destination.
It maintains the folder hierarchy of emails, contacts, calendar, and documents while migration.
The tool supports Windows 2012/2016 Server, Windows 10, 11 (64-bit).
Priority feature allows user to choose the users ID whose data is going to move first in Google Workspace.
The Delta Migration helps the user to transfer newly arrived data or modified data.
Shows on-going migration process of Office 365 mailboxes to Google Workspace to track the pending, processing and complete status.
Gives Retry Failed Items mode to migrate all those data which is failed to migrate in the initial run.
Generates detailed and summary report of the migration process.

Pre-Requisites of the Software

Make sure your system meets the following requirements before starting the migration process with the software:

Installation of Microsoft .NET Framework 4.8.0 is required.
Destination User(s) should be already created at the Google Workspace destination admin account.

Pre-requisites for Office 365 as source

Create a Console project in M365.
You have to enter Application ID and admin email id.

Pre-requisites for Google Workspace as destination

Create a Google Console project.
Insert Service Account Client ID and P12 Keypath of Google Console Project.

Step-By-Step Process of Professional Tool

Run the tool and select the Office 365 & G Suite platform.
Choose workload as emails, contacts, calendars, or documents.
Apply Date Filter, enable or disable the options i.e. Migrate Document Permissions and User Group Mapping.
Enter the admin credentials of Office 365.
Enter the admin credentials of Google Workspace.
Either fetch users from M365 account or use CSV file to add Users accounts for migration.
To start the process click on the Start Migration button.
Get the Complete M365 to Google Workspace Migration Guide.

Frequently Asked Questions

Question: Can I migrate Exchange Online to Google Workspace?

Answer: Yes, you can easily transfer your Exchange Online mailbox to Google Workspace. For this, you can either use IMAP option, where you connect Exchange Online with Gmail using admin account. Or you can use the professional tool that can easily move your Exchange Online mailbox in your G Suite account.

Question: How can I migrate from Office 365 mailbox to Gmail?

Answer: Use IMAP option to easily move Microsoft 365 mailbox to Gmail. First enable the IMAP in your Office 365. Log in to the Outlook Web using Office 365 admin account. Then, add your Gmail acount in the program with proper details and then you can easily move your emails.

Question: Which data I can migrate from Microsoft 365 to Google Workspace?

Answer: You can move complete Microsoft 365 account to Google Workspace. Emails, documents, calendars, contacts, and shared files in Microsoft Teams channels. There are some data that you cannot transfer email signatures, sharepoint lists, pages, and web parts, complex OneNote notebooks and third-party app integrations.

Conclusion

This article tells you how to do Microsoft 365 to Google Workspace migration step by step. With the help of this write-up, users can easily understand the process of migration of Office mailboxes to Google Workspace. With the advanced features of the software, they can move emails, calendars, contacts, and documents to G Suite in most prominent ways.