How to Send Bulk Email from Zoho Mail
Over the years, I have worked with many freelancers and professionals who use Zoho Mail for communication. They asked the same question which is how to send bulk email from Zoho Mail without facing delivery problems or account restrictions.
I created this guide based on my own experience. In it, I am going to explain practical and safe methods to handle bulk emailing using Zoho mail.
Understanding What “Bulk Email” Means in Zoho Mail
Before we move forward to learn how to send bulk email from Zoho Mail. It is important to understand what bulk is according to Zoho. In simple terms bulk email means sending the same email to different recipients in one go. This is way different from email marketing platforms whose work is to send thousands of emails to recipients.
According to me, Zoho Mail is good for small to medium-scale bulk emails not for large promotional campaigns. If you follow Zoho’s policies and sending limits which are shared from Zoho, you can reach your audiences without issues.
Zoho Mail Sending Limits You Must Know
One of the biggest mistakes that every users make when learning how to send bulk email from Zoho Mail is ignoring sending limits. Zoho has its daily and hourly limits. Here are some key points:
- A free account can only send a few emails per day
- Paid plans allow you to send a higher number of emails daily
- Sending emails too quickly or in bulk can lead to spam protection issues
- Repetition of these actions can trigger a temporary account suspension
I recommend every user check their Zoho Mail admin console in order to confirm their limit before sending emails in bulk. Let’s explore the methods to send bulk emails.
Also read: Yahoo Mail Storage Limit
Method 1: Using the BCC Field for Bulk Emails
It is the most used method by the users as it helps them in learning how to send bulk email from Zoho Mail. This method suits best when users try to send emails to a small batch of recipients. Here are the steps that I follow:
- Open Zoho Mail and create a new email
- Enter your email address in the “To” field
- Add the email addresses on which you want to send emails in the BCC field
- Write a clear subject line
- Lastly, send the email
By using the BCC method everyone’s email address is hidden from others which add a extra layer of security to privacy and makes your email more professional. However I never recommend this method for large mailing lists because it can delay your mail delivery.
Method 2: Using Zoho Mail Groups
This is also the most common manual method that I suggest when discussing how to send bulk email from Zoho Mail while using Zoho Mail groups. This is useful for internal teams and colleagues. Benefits of Zoho Groups:
- Make it easy to manage who to send emails to
- Better for internal communication
- Time-saving method
- Your mailing lists stay organized
Once the group has been created, if you send a single email to the group address, Zoho automatically delivers it to all the members.
Related resource: cancel Zoho Mail
Best Practices to Improve Email Deliverability
Based on my experience, knowing how to send bulk email from Zoho Mail is not just about sending emails. It is equally important to follow best practices. Here are some good habits that I personally follow:
- Avoid using spam words in the subject
- Always keep a clear and professional message
- Don’t attach suspicious-looking files
- Send bulk emails in batches not in a single go
- Confirm the recipient list before sending emails
By following these best practices, you get a better inbox placement and help you in maintaining email trust.
Formatting Tips I Personally Use
Most of the time users avoid formatting when they try to learn how to send bulk email from Zoho Mail. Poor formatting can portray your emails as unprofessional, which is the reason I always recommend:
- Use simple and easy-to-read fonts
- Don’t write large paragraphs
- Use images only when needed
- Try to explain the purpose of the email in the first paragraph
Clean formatting makes your email easier to read and more engaging. Mostly when you try to send the same message to a large group of people.
Additional resource: Delete Yahoo email account
Common Mistakes that Need to Be Avoided
Many users faced issues because they misunderstood how to send bulk email from Zoho Mail properly. Here are the mistakes I recommend users to avoid:
- Avoid sending emails to people whose addresses you haven’t verified or bought from a list
- Ignoring bounced or failed emails
- Emailing in bulk more frequently
- Using a subject line that doesn’t matches with the content of the email
Zoho actively reviews every outgoing email, so staying compliant protects your account from suspension.
Why Backup Matters When Sending Bulk Emails
Personally, I have seen that most of the users is that they fail to take a backup of their emails which sometimes leads to permanent data loss. This is the reason I personally relay on a professional and trustworthy solution like the SysTools Zoho Backup Tool.
Folder structure remains intact and saves time, and the whole process is automated so there is no need for any manual work. Securing email data give a extra layer of protection and user felt confident to close Zoho Mail accounts without losing data.
It helps the users by:
- Backing up the emails locally
- Backing up emails in multiple formats like PST, EML, MBOX, PSF, and MSG
- Securely back up large mailboxes with attachments
- Having a backup adds an extra layer of security and peace of mind.
Author’s Verdict
Based on my experience, I can say that learning how to send bulk email from Zoho Mail is all about balance. Zoho mail not able to compete with full-scale email marketing tools as it is designed to work well for controlled or professional bulk communication.
By following best practices you can stay compliant with Zoho’s rules. I always recommend protecting your data by backing up emails using a professional tool that we have discussed above. It is important to plan before starting to send emails in bulk.
FAQs
Q. What is the limit for sending bulk emails from Zoho Mail in a day?
It all depends on the Zoho Plan you have as the paid users get slightly higher volume
Q. Is it true that sometimes bulk emails from Zoho Mail go straight to spam?
Yes, if the emails contain poor content or exceed the limit to send emails
Q. Is it mandatory to back up emails before sending bulk emails?
It is not mandatory but it is recommended to back up emails so in case of accidental deletion you won’t lose your important emails.
Q. Is there a way to send bulk email from Zoho Mail without getting blocked?
Yes, there are ways you can do that by avoiding spammy content and not emailing unknown or purchased contacts.